5 Things we learned about Information Governance in 2013

5 Things we learned about Information Governance in 2013

This year has taught us a lot, mostly around the theme that nothing’s really private or secure and the NSA is much more powerful than we thought. But breaches, defensibility lapses and data regulations also played pivotal roles during the year.

Power Over Information looked back and below are the top five articles of 2013

Metadata is a cornerstone of content management

Metadata accuracy is critical to ensuring accurate and reliable unstructured data classification. Many data migration and copy tools that exist in the market will corrupt metadata making the management of this content nearly impossible.

Organizations are learning that once metadata becomes unreliable it is difficult to make decisions about the data and it becomes lost and abandoned. As these tools scan the network they can change thousands of documents ownership to the useless “administrator”, last accessed time to today and the owner and the document loses context and importance.

Metadata is key to managing content and determining the disposition. As long as organizations continue to use tools that corrupt and cause spoliation of metadata content that has value or is sensitive will become lost among the complex infrastructure.

Alex Rodriguez reminds us what not to put in an email

Before allegations of his steroid use surfaced, Alex Rodriguez had become one of baseball’s most storied – and lucrative – franchises and one of the wealthiest players in the game’s history. His annual earnings were $30.3 million according to FORBES’ latest estimates, making him #18 in the magazine’s list of the world’s highest paid athletes. Penalties and fines could mar his future earnings and what should be a hall-of-fame career.

These are some of the Arod lessons that emerge for corporate America.

  • E-mail doesn’t die easily.
  • Data can be a liability.
  • Public perception can hurt.

Dirty laundry sure can fly in the spring

The hottest story of April was the exposure of secret files from offshore bank accounts held by some of the richest and most controversial people on the planet… and some ordinary Joe’s with a little extra cash, too.

Basically, 2.5 million files were leaked from more than 120,000 offshore companies and trusts, exposing a lot of dirty laundry. The International Consortium of Investigative Journalists along with 38 other media partners collaborated to sort through this mess of cash transfers, incorporation dates and links between companies and individuals.

Not all eDiscovery/information management tools are created equally

The Enron PST data set has been a point of controversy for the legal community and the latest self-touting of this data set being cleansed by information management company, Nuix, has rekindled the discussion – why facilitate and publish a data breach?

The Nuix-cleansed and republished document is still littered with many social security numbers, legal documents and other information that should not be made public as found after a simple review by Index Engines.

Data Profiling may be the legal/compliance communities’ saving grace

Data profiling technology can help an organization identify what electronic information it has and where it is located, which is the first step to ensuring that information governance policies are applied to it, reducing the organization’s eDiscovery costs and mitigating its greatest compliance risks.