Manage Costs & Risk with Defensible Deletion

Organizations retain far too much data. Users archive email on their desktops. Old files and documents are hidden away on legacy backup tapes. As employees leave a company their data lives on in network servers and is never purged.

A defensible deletion strategy is one where user data is known and either archived or remediated according to policy. This process is not only a “house cleaning” operation to clean up old data sources, such as legacy tape content, but also an ongoing process to manage data created during the normal course of business.

This webinar will show how to implement a defensible deletion policy and intelligently manage user files and email according to corporate policies in order to free up IT resources.

Date: May 3, 2012 2:00PM EST
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Defensible Deletion: An aggressive approach to data management

InfoStor.com: Index Engines Seeks to Help Enterprises Purge ‘Legacy Data’

As the volume of corporate data continues its exponential rise, enterprises are faced with the daunting task of continually upgrading and expanding their storage infrastructures.

But is more storage really the answer? Find out More>

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Recoup Offsite Tape Storage Expenses – WP

How to Reclaim Wasted IT Expenses by Remediating Legacy Backup Tapes – White Paper Now Available
Over time, legacy backup tapes accumulate in offsite storage vaults. Tapes quickly multiply into the thousands, even hundreds of thousands, without any end in sight. Before you know it, you are spending a significant amount of money in offsite storage fees and overall management of this media.

Direct indexing technology allows companies to manage and organize legacy backup tapes without the requirement of the original software that made the tape. This process is cost effective and delivers long term benefits to IT budgets, as well as to legal and compliance departments. Download this White Paper>

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Delta Airlines Learns the Importance of Proper ESI Collection

Many organizations have ignored legacy backup tapes and not included them in their records and information governance strategies. Tapes have been out of sight out of mind, often stored in offsite storage vaults like Iron Mountain or Recall, or stuffed away in file cabinets and IT storage rooms. Delta Airlines recently learned a lesson when they failed to make a reasonable inquiry into the completeness of its discovery responses as it had certified pursuant to FRCP 26(g). In the case Delta/Airtran Baggage Fee Antitrust Litigation, 2012 U.S. Dist. LEXIS 13462 (N.D. Ga. February 3, 2012) the court indicated that Delta should have done a better job making sure that the IT department followed its instructions and produced the correct documents from hard drives and backup tapes. Delta originally produced 103,000 pages of documents in support of litigation. In a similar investigation by the Department of Justice Delta produced an additional 60,000 pages of documents from backup tapes and hard drives that were not previously included in the discovery process. Judge Timothy C. Batten, Sr., of the District Court for the Northern District of Georgia, imposed discovery sanctions against Delta Air Lines for failure to disclose documents contained in backup tapes and hard drives that had been inadvertently overlooked by Delta’s counsel and IT personnel.

Organizations need to incorporate all sources of user data, and proactively manage this content according to policy. This will avoid fines and sanctions down the road. Many organizations have “mystery tapes” lying around and are unaware of the content. Index Engines popular “mystery tape” cloud service shows how easily and economically companies can learn what is contained on these tapes and incorporate this content into their ongoing legal and compliance policies. Learn what is on your “Mystery Tapes”.

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Defensible Deletion Keeps Liability Under Control – Webinar

March 28, 2012, 2:00PM EST

Organizations retain far too much data. Users archive email on their desktops. Old files and documents are hidden away on legacy backup tapes. As employees leave a company their data lives on across the network and is never purged.

Users create data on a daily basis, however no one is managing this content and purging what is no longer required. Companies save everything with no plans to retire unnecessary content. This is not a good practice as it creates a long term liability and unnecessary expense.

This webinar will show how to implement a defensible deletion policy and intelligently manage user files and email according to corporate polices.

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Policy Matters

The Department of Health and Human Services just fined BlueCross BlueShield of Tennessee $1.5 million for lack of encryption of over 1 million patent records on stolen hard drives. The Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy and Security Rules requires patient records be secure and protected. This case shows the financial impact of such an investigation, which is well beyond the $1.5 million fine, at an estimate of $17 million to support the case, as well as the notification and management of the security breach.

Sound policies are important. Many organizations have yet to implement policies that ensure compliance with HIPPA, or SOX, or whatever regulatory policy impacts your industry. Lack of policy is a major liability that will hurt every organization down the road. Understanding data assets and managing them accordingly is critical to managing these liabilities. Implementing a defensible deletion strategy will clean up legacy content that should not be retained. Proactively deploying sound information governance initiatives will protect every firm from such fines and penalties. Read Article

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Intelligent Workflow Streamlines ESI Processing Webinar

March 21st, 2:00PM EST
Index Engines has introduced technology that adds automation and efficiency into the identification, collection and preservation process. ESI can be quickly identified based on any custodian or complex query, and extracted into a secure legal hold repository. The entire workflow can be automated and executed using a single platform ensuring defensibility.

This webinar will showcase Index Engines new workflow and how ESI can be culled and persevered faster than ever.

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