In honor of Halloween, Index Engines launches a new program today which offers review of up to 40 “mystery” backup tapes for $50 per tape (plus S&H) through November 30th. Most corporations have mystery tapes – old backup tapes lying around on shelves and in offsite storage – contents of which are unknown but could come back to haunt them. Index Engines’ “Look and Learn” cloud service delivers detailed knowledge of user files and email on legacy tapes without the need to create the original backup environment. Information governance strategies are now incorporating legacy tape content to secure what should be saved and purge what is no longer required, managing future liability.

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Collecting electronically stored information (ESI) from backup tapes has been a time consuming and expensive process. The content archived on backup tapes is extremely valuable as it is a point in time snapshot of files and email based on the date of the backup. However, this data is not typically leveraged as it has been expensive to identify and collect.

The new cloud-based tape discovery service from Index Engines changes that, now view and cull tape content starting at $50 per tape. Attend this webinar to learn more about this cost-effective convenient eDiscovery service for legacy tape data.

Date/Time of Webinar: Nov 3, 2011 2:00PM EDT.

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Cloud Service

Tape Remediation

Index Engines Introduces New Product Enhancements Aimed at Streamlining Information Management for Archiving and Compliance

Index Engines, the leader in enterprise discovery technology, today announced Octane Version 4, a major new release of its information management platform. Octane Version 4 extends the Index Engines’ product line with a new compliance archive and a powerful new (GUI) that supports the automated search, management and long-term retention of user files and emails.

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Q&A with Jim McGann on Litigation Readiness

Toby Brown from 3 Geeks and a Law Blog interviews Jim McGann on: Are Corporations Ready for Litigation Readiness?

Toby Brown: To what extent do you think the corporate world is finally ready for litigation readiness, after so much lip service about it over the past several years?

Jim McGann: Legal issues might force the corporate world to become litigation ready even if they aren’t now. The courts are not just asking anymore – they are insisting that data be retrieved for litigation. The technology now exists to make this easier and cheaper than it has been in the past, and today’s corporations must be informed and ready to use it.

To see this entire interview go to:

Are Legacy Backup Tapes Putting Your Firm at Risk?

Join Index Engines on Thur. Sept. 29th, for a webinar discussing the liability of backup tapes and new technology that makes tape discovery for proactive governance of legacy data a feasible and cost-effective endeavor. Attend this webinar and learn how you can build a complete, defensible solution to manage legacy backup tape risk and expense.

Webinar Information:
Date: Thursday, September 29, 2011
Time: 2:00 PM – 2:45 PM EDT
Register At: https://www2.gotomeeting.com/register/385324770

Innovative Discovery Uses Index Engines’ Cloud Services to Achieve Extraordinary Efficiency for Large e-Discovery Project

Index Engines today announced their cloud services were integral to the recent success of a significant electronic discovery project executed by Innovative Discovery, a full-service e-discovery provider with offices in Washington D.C. and New York City. Index Engines’ cloud-based tape load service provides a convenient and cost effective access to tape data for eDiscovery.

Innovative Discovery, an Index Engines partner, was faced with an eDiscovery challenge. The dataset consisted of 464 DLT backup tapes with 21 terabytes of information, including 350 million total files (of which 223.9 million alone were email) from 2400 custodians. The dataset comprised nearly 10 years of corporate electronically stored information. Using Index Engines’ cloud services, Innovative Discovery reduced the haystack down to 7 custodians; indexed, culled and tagged the data; and extracted the 81GB of relevant data, all in 25 days. Innovative Discovery is a current Index Engines partner, however they called on the Index Engines cloud service to assist with this job because of the scale and demanding timeframes.

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Lesson From The News Of The World Scandal: Data Is Forever

Index Engines was a guest blogger on Forbes.com. Here is the article:

Here are three lessons from The News of the World scandal: one, we are all data-makers tapping away on data collecting devices; two, you can expunge the data-maker and devices, but never the data. And three, data may age, but does not go away.

When you deploy a company-issued computer, the employee effectively becomes a corporate data-maker by immediately generating communications which are instantly distributed through email. For all organizations, this vast and exponentially increasing data is evidence–and for an organization like The News of the World, this data suddenly turns into evidence in a global scandal.

The News of the World tried to rid itself of the data maker, news editor Ian Edmondson, and his device by recycling his PC, hence deleting any potential evidence.

Or so they thought.
Read more.

Webinar on 6/23 to Provide Expert Advice on Legacy Data Retention

On Thursday, June 23rd from 2-3pm EST, Index Engines, the leader in enterprise discovery technology, and LeClairRyan, an entrepreneurial law firm specializing in high stakes litigation, will co-present a webinar that will offer insight into best practices for retention and remediation of legacy data on tape. The webinar spokesmen include Dennis R. Kiker, Esq. a partner in the eDiscovery Readiness Practice Group of LeClairRyan, and Jim McGann, Vice President, Information Discovery at Index Engines. Drawing from their legal and technical expertise, Kiker and McGann will discuss recommendations for how enterprise organizations should be handling legacy data. This webinar will explore trends they have noted in the industry and best practices that they have seen implemented regarding the management and discovery of data from backup tapes.

Webinar Summary:
This webinar is designed to teach how to build a complete, defensible and proactive solution to managing legacy backup tape. Historically, to identify relevant data on old backup tapes, IT would need to completely restore the tapes and then Counsel would review the content to determine what was relevant. In that case, being proactive and restoring thousands of tapes was out of the question, given the cost both in time and money to restore and review that volume of data.

However, now proactive management of legacy data is now possible. The combination of expert legal guidance and advances in patented technology makes tape remediation for proactive governance of legacy data both feasible and cost-effective. Attend this webinar and learn how you can build a complete, defensible solution to manage legacy backup tape risk and expense.

Thursday, June 23rd, 2-3PM EDT

Register for this Webinar here.

Index Engines to Demo New Collection Engine at EMC World

Index Engines will demonstrate at EMC World in booth #1222 a new purpose-designed platform to index the content of EMC Data Domain backup images so user data can be searched and extracted for business relevance. The Index Engines Collection Engine works with Data Domain deduplication storage systems and leverages the existing backup process to automatically identify and extract specific files and email for regulatory, compliance and legal applications according to pre-defined policies.

Only a small subset of the data captured in the backup process is of value for long-term access. To filter down the volume of data that is archived, detailed knowledge of the backup images is required. Index Engines Collection Engine automatically indexes backup images, identifies the useful content, collects what is relevant and writes it back to Data Domain storage making it available for compliance and litigation purposes.

The Index Engines Collection Engine for Data Domain indexes the content of backup images (e.g. NetBackup, Backup Exec, etc…) so that they can be searched and analyzed for business relevance. These searches can be high-level metadata such as user mailboxes, or detailed queries based on file or email content, location and date ranges. Searches are saved as stored queries that run automatically once a new backup is executed. The relevant set of data that is identified within the backup image is extracted into a Collection image and written back to the Data Domain system. This allows a small subset, typically less than 5% of the backup data, to be retained for long-term access and also takes advantage of the Data Domain deduplication technology. Specific user files or email can be extracted, keeping all metadata intact, for compliance with legal and regulatory requirements.

Visit Index Engines in booth 1222 at EMC World at the Sands Expo Center in Las Vegas, May 9-12 for a demonstration of the Collection Engine for EMC Data Domain.

Read the full Collection Engines press release for availability and pricing details>