Meet Index Engines at LegalTech

Index Engines is preparing for the upcoming LegalTech show, Feb 1-3, 2010 at the Hilton New York Hotel (Avenue of the Americas and 53rd Street). We will be exhibiting in booth #2119 and demonstrating Index Engines Unified Platform, winner of the LTN Gold Award for Best New Product of 2009.

If you are interested in saving significant time and money related to data discovery and information management, contact Index Engines to meet with our executives at the show. Specifically, if you are spending large amounts of money storing backup tapes offsite, or committing hefty budgets to engage eDiscovery services providers, Index Engines technology and our partner network can help. Our ability to index data in backup formats and process online data at speeds over 1 TB/Hr/node enables litigation readiness like never before.

Index Engines will also be announcing major new functionality at LegalTech. For a private demonstration of the new capabilities and to discuss your specific need or application, contact Index Engines today.

Index Engines CEO Speaks on Managing Massive Amounts of Data

In a recent Posse List interview, Tim Williams, CEO of Index Engines, discusses how technology is changing eDiscovery. He goes so far as to say that true data management will make eDiscovery, both as a market and as a practice, obsolete.

Tim outlines the functionality of the Index Engines Unified Platform that took home the LTN Gold award for Best New Product of 2009. This platform, allows access to all enterprise data, regardless of format or container, and does so at speeds that make the management of this data achievable. According to Williams, the concept of “discovery” implies that there is unknown data. If all data was throughly indexed and made accessible then the challenge of eDiscovery becomes unnecessary. Read the full Posse List interview with Tim Williams here and find out what else this industry visionary has to say.

Analysts Predict eDiscovery on the Rise

In a recent article Chris Musico summarizes ESG’s report on the rise of in-house eDiscovery. Some interesting points from the Musico’s article and the report include:

• 22 percent of those surveyed actually have “e-discovery manager” titles, which the study states is a “reflection of the move in-house and importance of having a dedicated resource.” The increased trend of enterprises to have internal eDiscovery specialists shows where the market is headed.

• Companies aren’t just slapping titles on employees – they are laying out an increasing amount of money to bring particular e-discovery processes back in-house. The study reveals nearly 40 percent of respondents forecast a 20 percent or greater increase in e-discovery spending in 2010. Furthermore, 87 percent of those surveyed said they plan to budget for technology specifically supporting the e-discovery process next year.

• Seventy-three percent of respondents plan to bring all or some e-discovery processes back in-house in 2010. By focusing on the tasks and processes that can drive more cost savings, the logical next step is to internalize eDiscovery processes and leverage the technology for other IT initiatives as well.

• Consequently, the study found the top phase of e-discovery that respondents – 69 percent of them – plan to bring in house is processing/analysis, with identification/collection a close second (66 percent). Collection and analysis assume the vast amount of time and money. By handling at least a portion of these phases in-house the eDiscovery expense will be reduced.

Index Engines platform for rapidly indexing large amounts of stored data is instrumental for any enterprise transitioning eDiscovery to an in-house function. The investment in this market-leading technology is quickly justified when discovery services and secondary storage costs start to decrease. Voted LTN’s Best New Product for 2009, Index Engines enables in-house discovery, along-side other corporate initiatives such as storage assessment and records management. Index Engines offers powerful collection and identification capabilities, that this new class of enterprise eDiscovery managers would be well served to learn more about.

Are Backup Tapes Scary?

This is the question posed by Karl Schieneman, Director of Legal Analytics and Document Review for Jurinnov, during a recent ESI Btyes podcast entitled “Should We Be Scared of Back Up Tapes in E-Discovery?“. Quin Gregor, the COO of Strategic Data Retention, alongside two 2009 LTN Gold Award winners; Craig Ball and Jim McGann, from Index Engines, were all on hand to discuss the role backup tapes are playing in today’s eDiscovery projects.

The podcast reviews such issues as; When and how to discover backup tape data for ligitation? Who should handle this type of discovery? How much duplicate data is typically found on tapes? And much more. To hear the lively commentary these industry experts offer on the fear factor backup tapes and their discovery are causing the Legal and IT communities, check out this podcast today.

Index Engines Wins Gold LTN Award

Law Technology News announced the winners of the 2009 Vendor awards last week. Index Engines took top honors for its Unified Discovery Platform, with the Gold award for Best New Product of 2009. The Unified Discovery Platform also won the silver in both the Litigation Support Software and Records Management categories. Thanks to all our partners and customers who voted for Index Engines. We couldn’t have done it without you!

Index Engines Unified Discovery Platform takes a fresh approach for discovery of electronically stored information (ESI) in the enterprise. Enterprise data existing on networks, hard drives, even backup tapes can now be efficiently indexed, deduplicated, searched, managed and extracted through one powerful interface. The Index Engines platform indexes data from all storage containers for comprehensive discovery. The Unified Discovery Platform integrates high speed indexing into existing infrastructure that is non-invasive and highly efficient. Terabytes of data on network file servers can be processed at unprecedented speeds of 1TB per hour. Only Index Engines makes information locked away on historical backup tapes easily accessible – without the need to restore the content. Even data on user desktops, or contained in forensic images can be easily discovered and collected. One platform seamlessly indexes, searches and separates the relevant content from the mass of enterprise data, regardless of location, format or age. Learn more about Index Engines product and capabilities here.

Reduce Enterprise Data Through IT Discovery

Storage Switzerland’s most recent article, IT Discovery Enables Data Reduction, discusses the volume of enterprise data and the risks that come along with this unmanaged bulk.

The author, Erik Slack, sites Index Engines technology as the solution to getting a handle on this vast amount of digital content. Index Engines processing speed of 1 TB/Hr/node, most recently validated on the Data Domain platform, allows IT to discover what is actually in their backups, and manage it appropriately. By proactively indexing their data companies can take control of their eDiscovery and offsite storage costs, and also turn that forgotten historical data into an enterprise asset.

Impact of Technology on eDiscovery – Masters Conference Webinar

Title: The Impact of Technology on eDiscovery

Steven C. Bennett, Esq. Partner, Jones Day
Jim McGann, VP, Information Discovery, Index Engines

The advances in available technology to find, search and collect digital evidence are changing the way the legal community is approaching eDiscovery. What was once thought undiscoverable or burdensome is now readily produced. In this webinar, Steven C. Bennett Esq., Partner from Jones Day, will discuss his experience with the evolution of eDiscovery. Jim McGann, VP of Information Discovery at Index Engines, will also discuss how technology is impacting the early collection stage of the ERDM process.

Date: Wednesday, Dec. 9th, Noon EDT

Click Here to Register for this Webinar.

Data Domain Indexing at 1 TB/Hr

On 12/2/09, Index Engines announced high speed indexing support for EMC Data Domain platforms. The Index Engines 3.0 platform performs full content and metadata indexing of backup data stored on EMC Data Domain systems, enabling users to search, find and extract content without the use of the original backup software. During recent tests conducted by Index Engines with support from EMC Data Domain, a single Index Engines node achieved sustained rates of over 1 Terabyte per hour on a Data Domain DD690 storage system. This capability allows easier access to stored data for eDiscovery efforts, and enables more efficient data management. Maximize the capacity of your Data Domain systems with high speed indexing from Index Engines. Read the full press release here.

For more details on how Index Engines achieves these unprecedented speeds download the white
explaining the technology behind the 1 TB/Hr performance.

Technolgy Changes the Cost of eDiscovery

Kahn Consulting’s Electronic Discovery Blog recently summarized the case of Major Tours, Inc. v. Colorel, 2009 U.S. Dist. LEXIS 97554 (D.N.J. Oct. 20, 2009). What is missed by both Kahn’s blog entry and the deciding parties in this case is that the discovery of data from 2,500 tapes for $1.5M is grossly overpriced.

There are a lot of assumptions in this case. It assumes all 2,500 tapes contain email. It assumes all email is unique and no duplicates exist on these backup tapes. It assumes all 2,500 tapes contain relevant custodian mailboxes. It assumes you will pay $600 per tape. Based on these assumptions, then yes – this would be a $1.5 million dollar collection project that would take weeks of manual restoration work.

Enter with new technology and all these assumptions go out the window. Technology identifies which tapes have email, what email is duplicate, and what is in a custodian mailbox, all without ever restoring a single byte, at much less than $600 per tape. In fact, Index Engines partners are processing this scale of job in the range of 90% less than $1.5M. The dynamics of backup tapes discovery and collection has definitely changed.

Legal teams try to paint worst case scenarios so they won’t have to produce data from backup tapes – that’s their job. However the courts are becoming more educated on technology, such as Index Engines, that make getting responsive data from tape much less costly and burdensome. The burden argument is becoming less and less successful as time goes on. And decisions such as this one will be few and far between as the industry becomes more educated on tape indexing technology.

Ideal Early Case Assessment

Early Case Assessment (ECA) is a hot topic at events (Masters Conference) and on blogs. In Christine Taylor’s recent Network Computing article she is recommending that ECA move up in the eDiscovery process, so that involved parties can understand what they have as quickly as possible. The goal is to control costs and “grasp the merits of a case from the beginning”. Some eDiscovery tools have attempted to support ECA using a sampling process. Why sampling? Because without a specific list of files and email requested by the legal teams (resulting from the meet and confer process) you would need to sort though large volumes of data to truly understand what you have. Most discovery tools have limited processing capability. They are not designed for large scale collection and review, so sampling small subsets of the data to “get a general idea of what exists” is the best they can do. Index Engines on the other hand, scales to perform cost effective and efficient processing of all ESI early in the process. In order to satisfy Christine’s recommendation, new tools need to be deployed, however the goal of these new tools should be to streamline the process and save significant dollars when litigation comes knocking.

Once a case is introduced, Index Engines’ customers are able to scan backup tapes and online file systems to get a true understanding of what exists. To be clear – Index Engines does not make a copy of the data, so the expense and pain of moving large volumes of data into a review platform is not a factor. Index Engines generates a searchable index of large volumes of ESI (both network and tape data), this data can be easily reviewed (ECA) without moving it off the existing storage platform (offline or online storage). When the lawyers determine what is required for the case, based on their comprehensive knowledge of what exists, they can easily collect it from the existing indexed ESI. Ideal ECA solutions need to push only the relevant data to the legal review platforms when the time is right. Index Engines clients are doing this today, and saving significant cost and time.