Efficient SharePoint ESI Collection and Preservation Highlights Index Engines’ 5.1 eDiscovery Release at LegalTech New York

Index Engines’ Octane 5.1 release provides in-place indexing and selective preservation of SharePoint, support for Exchange 2013 and a streamlined processing and culling experience

HOLMDEL, NJ – Time and access to data for eDiscovery increased with Index Engines’ 5.1 release Tuesday at LegalTech New York, providing litigation support professionals direct indexing of SharePoint for selective culling and collection and also providing support for Exchange 2013 data.

Previously, SharePoint extraction was an arduous process that can require the need to copy the data to disk before indexing. Much like Index Engines’ ability to bypass backup tape restoration with direct indexing, the 10-year-old information management company can directly index SharePoint data in place, perform comprehensive ESI search, and selectively extract and preserve responsive data.

“Identifying, culling and preserving data in SharePoint has been an expensive and time-consuming process due to the volume of data and complexity of the environment,” Index Engines Vice President Jim McGann said. “Now with this new release, Index Engines delivers the fastest and most efficient access to ESI across the widest range of sources, accelerating responsiveness and controlling costs associated with SharePoint collections.

SharePoint sites can be auto discovered and indexed using Index Engines’ industry leading processing speed. Data within SharePoint is indexed in place and no copy of the content is required for processing. Once data is indexed it can be reported, analyzed, queried and defensibly accessed and preserved.

Beyond ESI identification and collection, the 5.1 SharePoint option supports the discovery of document versions providing a historical view into documents resulting in a more comprehensive search.

In addition to SharePoint support, 5.1 supports the discovery and collection of ESI existing within Exchange 2013. Whether located on networks, servers or backup tapes, Exchange 2013 databases can be discovered and responsive email can be extracted onto legal hold.

“We’re always working to offer additional support options and bring our clients a more defensible, unified platform across the broadest range of content platforms,” McGann said.

Additional features offered in 5.1 include:

Active Directory Integration: For onsite collections, Active Directory integration allows for more intelligence by identifying document owners and permissions for files and email.

Customizable Dashboard: Dashboards contain up to six pre-defined reports and refresh based on a defined schedule to provide a single view into all key reports.

Search Relativity DOC IDs: Search for Relativity document IDs and insure that when re-extracting a document that it is the same file extracted the first time.

Streamlined GUI: Streamline the workflow and usability of the interface making searching and managing data more intuitive.

Sneak Peak: In-Place Indexing and Preservation of SharePoint

Going live at LegalTech New York, index SharePoint in place, search and preserve ESI in this powerful new release that streamlines the SharePoint collection process and controls the costs associated with ESI management. See how in this sneak peak video:

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For more information or to speak with a representative, email info@IndexEngines.com

Index Engines to debut in-place indexing of SharePoint at LTNY, part of Octane 5.1 launch

Index Engines is announcing its first major Octane eDiscovery system upgrade in a year and it promises to have a significant impact on time and access to data with in-place indexing and selective preservation of SharePoint, support for Exchange 2013 and a streamlined processing and culling experience.

Stay tuned for the live launch, Tuesday Feb, 4 and download Index Engines’ LegalTech Survival Guide for an exclusive sneak peak into 5.1 and the show!

Schedule a personal demo of 5.1’s SharePoint capabilities during or after the show here.


5 Things we learned about Information Governance in 2013

5 Things we learned about Information Governance in 2013

This year has taught us a lot, mostly around the theme that nothing’s really private or secure and the NSA is much more powerful than we thought. But breaches, defensibility lapses and data regulations also played pivotal roles during the year.

Power Over Information looked back and below are the top five articles of 2013

Metadata is a cornerstone of content management

Metadata accuracy is critical to ensuring accurate and reliable unstructured data classification. Many data migration and copy tools that exist in the market will corrupt metadata making the management of this content nearly impossible.

Organizations are learning that once metadata becomes unreliable it is difficult to make decisions about the data and it becomes lost and abandoned. As these tools scan the network they can change thousands of documents ownership to the useless “administrator”, last accessed time to today and the owner and the document loses context and importance.

Metadata is key to managing content and determining the disposition. As long as organizations continue to use tools that corrupt and cause spoliation of metadata content that has value or is sensitive will become lost among the complex infrastructure.

Alex Rodriguez reminds us what not to put in an email

Before allegations of his steroid use surfaced, Alex Rodriguez had become one of baseball’s most storied – and lucrative – franchises and one of the wealthiest players in the game’s history. His annual earnings were $30.3 million according to FORBES’ latest estimates, making him #18 in the magazine’s list of the world’s highest paid athletes. Penalties and fines could mar his future earnings and what should be a hall-of-fame career.

These are some of the Arod lessons that emerge for corporate America.

  • E-mail doesn’t die easily.
  • Data can be a liability.
  • Public perception can hurt.

Dirty laundry sure can fly in the spring

The hottest story of April was the exposure of secret files from offshore bank accounts held by some of the richest and most controversial people on the planet… and some ordinary Joe’s with a little extra cash, too.

Basically, 2.5 million files were leaked from more than 120,000 offshore companies and trusts, exposing a lot of dirty laundry. The International Consortium of Investigative Journalists along with 38 other media partners collaborated to sort through this mess of cash transfers, incorporation dates and links between companies and individuals.

Not all eDiscovery/information management tools are created equally

The Enron PST data set has been a point of controversy for the legal community and the latest self-touting of this data set being cleansed by information management company, Nuix, has rekindled the discussion – why facilitate and publish a data breach?

The Nuix-cleansed and republished document is still littered with many social security numbers, legal documents and other information that should not be made public as found after a simple review by Index Engines.

Data Profiling may be the legal/compliance communities’ saving grace

Data profiling technology can help an organization identify what electronic information it has and where it is located, which is the first step to ensuring that information governance policies are applied to it, reducing the organization’s eDiscovery costs and mitigating its greatest compliance risks.




Overcoming eDiscovery Bottlenecks with eDJ, TransPerfect and Index Engines

Streamlining the eDiscovery data collection process, ensuring defensibility when it comes to managing ESI, and auditing ESI management tools will help control costs and ensure quality during your next litigation event.

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Live webinar: Overcoming eDiscovery Bottlenecks with eDJ, TransPerfect and Index Engines

Streamlining the eDiscovery data collection process, ensuring defensibility when it comes to managing ESI, and auditing ESI management tools will help control costs and ensure quality during your next litigation event.

Babs Deacon of eDJ Group, Michael Wudke of TransPerfect Legal Solutions and Jim McGann of Index Engines show you what to look for, what to stay away from and how a streamlined process can elevate your business Wednesday, Nov. 13 at 2 pm ET, 11 am PT.

Register now.


Ways to Achieve Data Compliance in 2014: #3 Audit and secure PII data

Personally Identifiable Information (PII) such as social security and credit card numbers are hidden throughout your network. This content is a liability and can result in high-profile data breeches if not properly managed. Search and find user files and email containing PII and migrate this content to an archive, encrypt it, or purge it from the network. Organizations can then ensure they are safe from hidden PII and determine the best disposition strategy for this content.

Ways to Achieve Data Compliance in 2014: #2 Remediate aged data on legacy backup tapes

Every organization has legacy backup tapes generated for disaster recovery purposes. These tapes contain copies of all user generated files and email for decades. Compliance, legal and regulatory requirements are mandating that content on these tapes be managed as it can be requested when required. Profiling legacy tapes, extracting what is relevant, and archiving it for future access not only streamlines legal and eDiscovery requests but reduces offsite storage expenses.

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10 Ways to Achieve Data Compliance in 2014: 1 – Support development of data policy

Classifying user data based on insightful metadata properties allows for more meaningful strategies to be deployed.

Classify data into departments or groups within the organization, then by age and access times, and finally owner allows for disposition strategies to be developed and executed. Additionally policies can be refined and updated based on actually data classifications of what exists within the data center.

Watch the webinar below to see how data profiling supports development of data policy.

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And don’t forget to follow this blog to uncover the 10 data compliance projects that need to be on your schedule in 2014.

Critical Data Services Partners with Index Engines to Offer Tape Indexing Technology and Web-Based eDiscovery throughout Europe

Dublin-based Critical Data Services looks to better support its eDiscovery and risk management partners in Europe by offering Index Engines’ patented tape remediation technology and remote eDiscovery hosting.

HOLMDEL, NJ – Dublin-based data recovery specialists Critical Data Services look to make electronically stored information (ESI) more accessible, defensible and timely for eDiscovery and risk management partners by leveraging patented tape remediation technology from information management company Index Engines.

The addition of Index Engines’ software enables Critical Data Services’ clients to avoid the slow and error-prone restoration process and achieve immediate access to a “search ready” index of the clients’ tape data over a secure web interface.

“Full tape restoration doesn’t make sense anymore: it’s slow, it’s expensive and it’s a largely manual process,’’ said Ciaran Kennedy, Technical Director at Critical Data Services. “Index Engines’ tape indexing technology helps to automate the process, is highly defensible, and can actually get our clients reviewing tape data within days instead of weeks or months.

“There’s no longer a reason to restore bulk data from tape and then have to spend time processing through it conventionally. Index Engines’ approach is far more efficient and defensible.”

To make the process more user-friendly for eDiscovery service providers and law firms within Europe, Critical Data Services combines the convenience and simplicity of the web with the efficiency of their secure lab.

Backup tapes are securely transported to Critical Data Services’ processing facility where a comprehensive, searchable index of all the files and emails contained on the tape is created. Customers can access that index over a secure internet connection to search their contents and identify relevant ESI.

Finally, any identified relevant data is extracted from tape for delivery to the customer and/or collected into a forensically sound archive for continued long term preservation and access.

Allowing customers to identify ESI prior to extraction is what makes this process so much more efficient and cost effective that traditional tape processing.

“Critical Data Services has a well-established reputation of providing outstanding service throughout Ireland and the rest of Europe,” Index Engines Vice President David Ballard said. “They’ve seen first-hand how slow and ineffective full tape restoration can be and are dedicated to bringing their clients the quickest, most defensible solutions in the eDiscovery market today.”