Webinar: How to Fund a GDPR Strategy from Existing Budget

Join Index Engines and Alvarez & Marsal, Thursday, October 12 at 9 am ET, 2 pm BST

If you are like most corporations preparing for the GDPR, knowing what exists, knowing if it has business value, if it should exist, and if and where it should be retained and archived is a challenging task. Add in a compliance deadline just months away and the GDPR becomes overwhelming and expensive.

Consulting firm Alvarez and Marsal and information management company Index Engines have collaborated to help organizations develop a smarter GDPR and information management strategy, one with an attached ROI through ROT clean up.

During this 30 minute web event, learn how technology, people and processes can be applied to help companies understand what they have, manage it more effectively and protect themselves from the risk and costs of the GDPR, by:

  • Classifying unstructured data into manageable categories: ROT, Out of Scope, In Scope
  • Search and find personal and sensitive data to support the regulation
  • Manage the disposition of responsive content using a defensible process
  • Leverage content metadata to perform security audits and secure sensitive content
  • Apply retention policies to backup data and clean up legacy content

Webinar Wednesday: Smarter Data Management through Classification

Join us Wednesday, Sept. 27 at 2 pm ET/ 11 am PT to learn more.

Data grows at a rate of 40-60% each year, but as capacity is expanded, redundant, obsolete and trivial user data – ROT – is clogging corporate networks. resulting in unnecessary risk and expense. When combined with unknown PII, PSTs and sensitive content, the cost becomes even greater.

Classifying and managing this data is the key to smarter data management.

Discover how Data Classification helps organizations:

  • Reclaim capacity and avoid a needless server upgrade
  • Tier aged and outdated data to the cloud
  • Move sensitive data to a secure archive to mitigate risk
  • Audit data before migrating to new platforms

 

Index Engines Helps Enterprise Customers Migrate Long Term Retention Data on Backup Tapes to Amazon Web Services

Companies using legacy backup tapes for long term retention of key business records could see a 76% cost savings in just three years by having Index Engines migrate this content from tape to AWS.

HOLMDEL, NJ–Information management company Index Engines is delivering a cost-effective solution to migrate data of value from legacy backup tapes to the AWS Cloud.

Index Engines eliminates the need for the legacy backup software and provides an intelligent migration path to AWS. This facilitates improved access and management of the content as well as the retirement of the legacy tapes and infrastructure, saving significant data center expenses.

Current ROI analysis show a potential of up to 76% savings* after three years based on current maintenance, offsite storage, eDiscovery service provider and associated legacy backup data fees.

“Our customers want to access their corporate data including valuable intellectual property that is hidden on offline tapes,” said Sabina Joseph, Head of Global Storage Partnerships and Alliances, Amazon Web Services. “Index Engines makes it possible to move a single-instance or culled data set of data from legacy tape onto AWS so it can be accessed anytime, anywhere by legal teams or any knowledge workers who can benefit from the data assets.”

Index Engines simplifies migration of data from legacy backup tapes to Amazon Simple Storage Service (Amazon S3). A culled data set, or single instance of the tape contents, is migrated ensuring all metadata remains forensically sound.

The native deduped data, including unstructured files, email and databases, is stored in AWS. A metadata or full content index is available to search, manage based on retention policies, and access so data can be quickly retrieved based on business needs.

The costs and risks associated with leaving “dark” and unknown user data on legacy backup tapes is significant and goes well beyond the compliance and regulatory risks of not knowing what exists, including:

  • Old backup software maintenance costs as well as the manpower required to support it
  • Aged libraries and media servers under maintenance
  • Offsite tape storage costs and retrieval fees
  • eDiscovery restore requests by expensive service providers for specific files or user mailboxes
  • Hidden intellectual property and business assets that are not leveraged

Index Engines supports access to and migration from all common backup formats.

“Legacy backup tapes are hard to access, impossible to search and expensive to restore, yet they contain vital corporate records that must be preserved to meet legal and regulatory requirements,” Index Engines CEO Tim Williams said. “We’re excited to work with AWS to make that data accessible, responsive and governable.”

Index Engines provides a number of flexible pricing models that allow organizations to implement the solution in their data center or ship tapes to a secure Index Engines certified processing lab.

When deploying inside the firewall, the technology can be managed by internal resources or via Index Engines remote Assurance Program. The Assurance Program provides all the technical resources necessary to successfully execute a tape to AWS migration from remotely installing the software, to processing the tapes and migrating data of value to the cloud.

For more information on how to use Index Engines to migrate data to AWS, visit www.indexengines.com/aws

*Savings of 76% based on this cost scenario.

Unburdening Undue Burden: Why are backup tapes still a burden?

A federal court in Washington ruled in favor of Franciscan Health System’s motion to not produce data from backup tapes as it was expensive and not easily accessible.

Franciscan Health claimed it would need to restore, search and review data from 100 backup tapes, which at 14 hours of labor per tape would require 1,400 hours and $157,500 in costs. That’s over $1,500 a tape to discover and collect the responsive ESI! You can read more about the case on Lexology.com.

Index Engines’ Data Processing Lab recently performed a very similar job that required 25 mailboxes be restored from 100 tapes. The job was completed in 20 hours for less than $30,000. That’s a couple of days compared to many months of effort and for a fraction of the cost.

The Index Engines approach to tape is fundamentally different and less expensive from traditional restoration services. A simple scan of the tape allows full content or metadata search and reporting on the tape contents. Quickly find what is needed, whether it is a user mailbox, single file, entire directory or more. This content, and only this content, is then restored back online quickly and reliably.

Even when both parties “did not dispute that its backup tapes would contain at least some emails that were discoverable under Rule 26(b)(1)” the court once again fell for the burden argument and moved forward without doing a little research on how technology exists to circumvent the burdensome nature of backup tapes.

Learn more about the Index Engines’ tape advantage here: http://www.indexengines.com/backup-tape/about/tape-restoration-vs-direct-access

Using Backup Tape as an Archive with Today’s Data Governance Requirements

tapevscloud

Backup tapes have always provided a reliable and cost effective backup and data preservation solution. Even for those users who are backing up to disk, tapes have provided a cost-effective replication target. As a result, organizations have amassed stockpiles of legacy tapes in offsite storage vaults that have long outlived their disaster recovery usefulness. These tapes often represent the only copy of sensitive files and documents required to support legal and compliance requirements. These tapes are your corporate legacy data archive.

This paper will discuss a new approach towards managing and archiving legacy data in the cloud that is not only cost effective, but will help support today’s more challenging data governance requirements.

Tape Was Never Designed to be an Archive

Tape is a low cost, portable media which can be used to preserve data in support of disaster recovery. Continue Reading…

Confessions of a Data Hoarder

You can overcome your data hoarding addiction.The first step is Honesty. Admit that you are powerless over your addiction, and that your life has become unmanageable.

So go ahead, step up to the mic, introduce yourself, and say these words…” I am a data hoarder”. You simply cannot bring yourself to delete your redundant, out of date, and trivial data. You continue to store it, back it up, archive it, waste your company’s money and contribute to its out of control IT budget and escalating legal liability. Continue Reading…

Putting a price on undue burden – $136,000 isn’t big enough

Three things we can learn from Guardiola v. Renown Health

1. $136,000 to restore and review email from backup tapes is not enough to show “undue burden.”

2. Organizations must bear some responsibility for using a backup solution that did not maintain data in an indexed or searchable manner.

3. Restoration of legacy tape data is “technologically feasible” when bringing in a third-party vendor, alleviating the burden of in-house production.

Read more about the case here

Discover how to avoid a $136,000 eDiscovery bill here

EMC and Index Engines Partner for Backup Migration

If you would like to take advantage of EMC best-of-breed backup solutions including Networker, Avamar and Data Domain, but feel locked in your current provider because you’re using old backups for long-term retention, Index Engines has the solution.

Index Engines has partnered with EMC to help clients migrate to a new backup solution, but still maintain access to the legacy data without the need for the original software. Additionally, Index Engines takes advantage of EMC’s ECS cloud storage to migrate data of value from tape to cloud, enabling clients to go tapeless and eliminate tape as a LTR strategy.

Benefits of the solution include:

– Freedom to move to EMC backup solution.
– Retire non-production backup software and infrastructure.
– Use cloud for LTR and apply retention to data.
– Go tapeless, recoup offsite storage fees.
– Manage risk and liability hidden in legacy data

See how: https://www.youtube.com/watch?v=9P09tOiW2IM

Webinar Thursday: Achieving Data Governance

People, Process & Technology: Simple Steps to Achieve Information Governance

Before developing a sound information governance policy, there needs to be an understanding of what exists, where it exist, how many exist and why it exists.

Only then can legal and IT work together to build policy and confidently and defensibly manage the massive amounts of data within an organization.

Discover how to unify data governance goals between departments and develop policy that supports a compliant, secure corporate data in this webinar from Jordan Lawrence and Index Engines.