Upcoming Tape Discovery Webinar

Title: New Tape Discovery Methods for IT

Description: This webinar will provide a detailed technology overview of the new tape discovery process, how it’s done and how it integrates into existing infrastructure and archives.

Schedule: Thursday, May 8th, 2pm EST
Register Here

Upcoming eDiscovery Webinars

Title: Affordable End to End Automation of Tape Discovery

Description: This webinar will provide a presentation and demonstration of the Index Engines automated tape discovery solution.

Schedule: Thursday, May 1st, 2pm EST
Register Here

Title: New Tape Discovery Methods for IT

Description: This webinar will provide a detailed technology overview of the new tape discovery process, how it’s done and how it integrates into existing infrastructure and archives.

Schedule: Thursday, May 1st, 3pm EST
Register Here

Flexible Data Access

Index Engines and CommVault announced a partnership today. What this means is more options for folks concerned with archiving electronic information and eDiscovery of stored data. Index Engines allows people quick and easy access to data archived on backup tape without needing to keep in place the legacy infrastructure used to create these backups. Once this data is accessible, the option to switch storage methods becomes viable. This partnership is about alleviating the cost and burden associated with accessing data from tapes, giving customers options and the confidence to make the switch to more efficient technology. Read more about this partnership in the official press release.

ALSP Reviews Index Engines

At the ABA Tech Show in Chicago earlier this month, Index Engines caught the attention of Joe Howie, who writes for the Association of Litigation Support Professionals monthly newsletter. Joe spoke with Jim McGann, VP of Marketing for Index Engines and Jeff Fehrman, President of Electronic Evidence Labs, a division of Onsite3. In his ALSP article, Joe summarizes how FRCP has changed the requirements for producing hard to access electronic evidence found on backup tape. He chose to review the Index Engines technology as a solution for ALSP readers. The Index Engines product offers an alternative way to access data on backup tape that is significantly faster, easier and more cost-effective than traditional, burdensome, restore methods. The resulting article can be found here.

Retroactive Data Discovery

Think about three states of being; 1. Reactive, 2. Retroactive, 3. Proactive.

Reactive might be buying new pants when your waistband gets tight. Retroactive is reducing your pizza and beer to a lite lager and one slice when the button starts to strain. Proactive is running 5 miles every morning so you stay in shape.

An enterprise’s approach to data management can also be categorized into these three states.

Reactive eDiscovery occurs when a lawsuit is engaged and relevant digital evidence must be uncovered in a hurry. Proactive data management takes the form of smart information management procedures that include indexing data as archives are created for quick and easy future access.

The process of retroactive data discovery is a relatively new concept. Before Index Engines technology became available, electing to catalog and index information stored on backup tapes, without the threat of legal action, was just not done – it was far too time consuming and expensive. Index Engines allows companies to search and access data stored on tape without restoring the full content and without the need for any additional software such as the backup software or the version of the email that was originally used.

More and more often enterprise customers are using Index Engines technology to do retroactive data discovery. They are cataloging, indexing and searching their legacy information stored on tape, to better understand and manage their data. With this knowledge, enterprises are better able to mitigate risk, control data storage costs, and control ever-growing IT infrastructure costs. This movement toward controlling past tape data archives is not possible without Index Engines.

What type of data manager are you? Or maybe the better question is; How tight is your waistband?

Efficiency Pays Off

How much data is processed in a typical eDiscovery event? Hundreds of thousands of files? Millions? Billions? Many of the cases our clients are dealing with creep up into the millions very quickly. In fact one government agency is processing over one billion emails to support a specific case.

When we architected the Index Engines discovery platform we knew it had to scale to support large volumes of data. Therefore we made sure the index footprint was as small as possible, about 5 to 8% of the original data size. Others were not as cautious. Their index may require a cache copy of the file and as a result is bloated – resulting in an index size of 60 to 120% of the original data.

It became very clear at a recent trade show just how much a bloated index adds to the overall cost. At this event, Index Engines was located next to Google. Google has an indexing appliance, as do we. They make a cache copy of each file for indexing, so their index is at least 100% of the original data size. As a result, for a project that includes 30 million files they need 6 to 8 servers to process the job. Our technology, with a 5 to 8% index footprint, only requires one server (actually half a server) and 1/10th the cost.

It pays to be efficient!

Removing the Burden

Larry Wescott summarizes the burden ruling in Thomas v. IEM, decided on March 12, 2008 as follows:

In total, to avoid disclosure of confidential and sensitive information, IEM estimates that it would be forced to review more than 67,000 emails, requiring approximately 700 hours of staff time at a cost exceeding $ 120,000.00.

Nine business days was clearly an insufficient amount of time to review the overbroad request, which would have required over four (4) weeks of staff time, working twenty-four hours a day for seven days a week in order to respond to the request.

If only Thomas’ counsel had know to present Index Engines Technology as a counter argument to this burden!

Reviewing this volume of email using the Index Engines solution would take about 25 minutes. Yes – less than ½ an hour. Here’s how:

Volume of Data:

Average size of an email = 120K (.11MB)

.11 x 67000 = 7,370MB or 7.2GB (1024MB = 1GB)

Index Engines Ingestion Speed:

Dependent on Tape Format – Let’s assume DLT

DLT (5MB/s) or 17.6GB hour / 7.2GB = 25 minutes


Ingest data = 25 minutes

Search = 10,000 x 0.001 sec – 67,000 emails = 0.007 sec.

Cost = Less than half!

Granted there are some unknown variables such as; tape format, time frame i.e. number of tapes and retention period, number of custodians for search etc. But you get the picture.

A base-priced Index Engines platform can handle up to 100,000 objects. We would have made short work of discovering these 67,000 emails. This burden could have been easily lifted.

Related Links:




Automated Extraction Makes Debut at LegalTech

Extracting responsive files and email from offline tape represents the most time consuming and costly aspect to typical legal discovery efforts. Index Engines has launched an automated extraction capability for responsive data residing on tape. Legal firms and corporations requiring access to email and data on tape can not instantly extract data without the need to restore the entire tape contents. Index Engines will be demonstrating this capability at LegalTech in NY from Feb 5 – 7. The announcement of this new product can be seen here.

Introducing Advanced Tape Discovery Service

Today at LegalTech ONSITE3 launched a new service for law firms and corporations leveraging Index Engines automated eDiscovery technology. This new service enables clients to locate and surgically extract relevant data stored on offline tapes without having to first utilize a full tape restoration process. “Offline tapes can present clients with one of the most difficult obstacles during the discovery process,” said Jeffery Fehrman, president of EELabs, a division of ONSITE3. “Our Advanced Tape Discovery is designed to expedite the early assessment process for offline tapes, as well as to facilitate a full eDiscovery process while still maintaining the same high standards for forensically sound methodologies and chain of custody documentation. ONSITE3’s adherence with these high standards ensures that produced evidence is both admissible and defensible in court.” Read more on the Onsite3 website here.

New Partners Joining Litigation Ready Partner Program

Two new eDiscovery litigation ready partners were announced by Index Engines at LegalTech today. Reliable and doeLegal join over a dozen other litigation support experts who have implemented Index Engines technology to streamline tape processing.

Both Reliable and doeLegal will automate their offline tape discovery process and better address their clients’ offline document discovery needs in the search for actionable information. The Index Engine platform will reduce Reliable’s and doeLegal’s offline document processing time approximately 50 to 70% when compared to traditional methods.

Link to Reliable and doeLegal press releases here.