Today’s requirement for ESI (electronically stored information) collection and preservation has exploded. Projects can easily grow into terabytes of data, sources of collection have become complex, and the simple requirements of collecting ESI have morphed into full-fledged legal preservation and hosting capabilities. As the environment has changed, organizations might wish to consider new platforms that can streamline the eDiscovery process to better control costs and provide value-added capabilities.
A recent article in Litigation Support Today discusses how eDiscovery service providers can increase productivity and client satisfaction.
Jim McGann shows how Data Profiling can be used to see what data you have, locate loose email, find ex-employee data and perform PII audits to make sure all data is secure.
See how he charts out how easy the process can be and real examples of how to get started.
go to chalk talk: http://bit.ly/SrsnCS
Ed Moke, VP of Operations explains the big differences in technologies and how Speed, Scalability and Access are so important to performance. No other technology comes close to the performance of Index Engines Octane. See Video> http://bit.ly/TDTW9C
Useful metadata is highly valuable to an attorney trying to establish context
Electronically Stored Information (ESI) has the context information embedded within every file. This is called the metadata, or data about the data. Just a few of the data points every file carries with it includes information about the computer it came from, when it was created, when it was last modified, what the name of the file is and where it was found in the filing system. All of this information is, at a minimum, helpful to the electronic tools that outside counsel use to filter, sort, prioritize and evaluate ESI before producing it. Read Full Article>
New release adds support for Relativity®, OCR and high speed forensic image processing broadening EDRM support through a unified platform
“Index Engines is committed to providing a single, unified platform that provides powerful processing of electronic data in support of eDiscovery and compliance. With deployment of the Octane platform our clients have streamlined costs and resources, improved overall responsiveness, and take advantage of best of breed technologies such as Relativity.” states Jim McGann, VP of Marketing at Index Engines.
Read full release: http://bit.ly/Sq3ZVi
Analyzing data: Why a “bigger is better” mentality may be at odds with intelligent information governance 5V’s of big data – Volume, Velocity, Variety, Value and Veracity. The Five Vs keep in-house counsel from turning “big data” into “bad data” http://bit.ly/Q4l56V @dean_gonsowski @InsideCounsel
Read entire article
Watch Ed Moke, VP of Operations at Index Engines explains the process of legacy backup tape remediation. Purging legacy disaster recovery tapes saves offsite storage costs (Iron Mountain, Recall and others) and eliminates risk and liability of the unmanaged user files and email. Index Engines supports direct indexing, search and extraction of files and email from tapes created using Symantec NetBackup and Backup Exec, IBM TSM, EMC Legato Networker, CA ArcServe, HP DataProtector, and others. Simply load DLT, LTO, AIT and other tapes in library and automate the process of indexing and extraction of the content based on legal and compliance policy. No need for expensive tape restoration or the original backup software.
Learn more about Tape Remediation
On average, each gigabyte of data represents approximately $18,000.00 in e-discovery costs.
On a per-gigabyte basis, costs ranged from $125 to $6,700 for the collection of data, from $600 to $6,000 for processing electronic data, and from $1,800 to $210,000 for the legal review.
It is unrealistic to expect much room for improvement in the rates of human review. While it only costs about $.20 a day to buy one gigabyte of storage, it costs much more to have the stored data reviewed in the event of litigation. Thus, taking steps to establish a process and procedure for retaining only necessary data and deleting unnecessary data will reduce costs by reducing each gigabyte of data that needs to be reviewed. Full Article>
Learn more about reducing e-Discovery costs>
Efficiency starts with good communication between outside counsel, in-house counsel and the IT department
Identification: it is helpful if an organization has a data map or server topology (a visual representation of a company’s network systems).
Preservation: The first step in preserving ESI is to implement a litigation hold. Outside counsel and in-house counsel should determine at the outset whether any issues might prevent the proper preservation of relevant ESI. Counsel should be mindful of recently implemented policies, network upgrades and system changes that affect older data. Retired computer systems (also called legacy systems) may cause problems because data upgrades or migrations can affect data integrity. Moreover, preservation issues often arise with network backup systems because they are not designed for retrieval in connection with litigation. Learn more on how to get to legacy data>
Data may only need to be preserved for certain key custodians. Counsel may want to limit preservation to a specific date range, target only specific types of data, or focus on specific locations or subject matters. Ideally, the goal is to preserve only the ESI that a company may need for a particular matter. Full Article>
IT is taking on greater responsibility in e-discovery – the process of exchanging documents in electronic format during the evidence-gathering period prior to a trial.
The courts gradually have been getting tougher about e-discovery requirements, and some heavy penalties for non-compliance have been paid. Karnick (Glaser Weil’s CIO) said that he is seeing less tolerance among judges for e-discovery failures that result from ignorance.
Back-up tapes “might be the most expensive type of forensic function there is,” says Karnick. “You have to figure out what’s on the tape and then replicate the system that was originally used so you can pull the data off of them.” – Read Complete Article>
Index Engines has streamlined access to legacy data on backup tapes. No more replicating or restore. Learn how>