Almost daily there are news reports of emails being breached, hacked or searched. Much of this resulted from information that was intended to be between certain parties spreading with the exposed information costing victims their identity, bank account, reputation and even their job.
Besides generally being too trusting of internet and email security, there is little understanding of what happens when an email is sent and who can access these communications.
When corporate email is saved to desktops, accessed through networked computers or forwarded throughout an organization, many duplicate copies could be made for backup recovery, saved to networks and even hidden on the desktop in PST folders. Each time a copy is created, the risks of it being accessed by unintended eyes increases exponentially. Even when all sending and receiving parties delete an email communication, it’s never really gone.
With litigation, compliance and security costs on the rise, many corporations are starting to manage email that takes place on their servers. But email governance is a relatively new concept for most and organizations are struggling to create and enforce policy. As a result it is up to the individual users to protect themselves and there are certain things, no matter how innocuous they may seem, that should never be written in an email.
Read the rest of Jim McGann’s article on Yahoo.